Rugby Union Winter Survival Fund Application Form

Complete the form to apply for a grant. The Rugby Union Winter Survival Fund (RUWSSF) is being funded by the Government as agreed with the RFU. The objective of the grant is to ensure rugby clubs survive the winter period and minimise the long-term damage to participation. Please ensure you have read the Full Criteria and FAQ document before completing this form. https://www.englandrugby.com/dxdam/96/962c62d0-a1b8-43ed-966f-fecf8d6b7185/WSSG%20FAQs%20and%20Criteria%20FINAL.pdf Prior to starting to complete this form please ensure you have the documents detailed below and are ready to upload them at the appropriate point: •    Bank statements for all club accounts for the period to end of September 2020 •    Bank statements for all club accounts for the period to end of January 2021 •    Annual approved accounts for 2018/19 Do not refresh the page during the application process or your work will be lost and you will need to start again.

Anti Fraud

The Government will do everything possible to minimise fraudulent claims in relation to the Covid-19 crisis and takes this matter very seriously. As such, the RFU will be appointing an external auditing company who will carry out a detailed audit of Clubs’ applications and claims, as part of the post award assurance process. The process is being implemented to identify any potential fraud which will be taken extremely seriously. It is imperative each club completes the application form as accurately as possible.

Club/Company details

Enter the name of your club. If your club name does not appear in the list please email clubsupport@rfu.com

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Company name if applicable.

If you're a registered company then please provide your company number.

Contact Details

This application MUST be made by two authorised officers of the club, e.g. chairperson/treasurer/secretary.

Enter the name of the club contact who is applying for the grant. They must be an authorised officer of the club.

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Enter the telephone number of the person requesting the grant.

Enter the email address of the person requesting the grant.

Enter the name of the second applicant. They must be an authorised officer of the club.

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Enter the telephone number of the second contact.

Enter the email address of the second contact.

Grant and financial details

All financial information must be a legitimate and accurate representation of the club’s current, historic and projected financial position. The RFU will be conducting post award auditing as part of its anti-fraud process.

Net Cash Position

Please enter the values below as numbers without commas, currency signs or decimal points.

Enter the total cash in all the club bank accounts at the 30 September 2020. This should be the total of all bank statements you submit for September.

Enter the total amount of funds the club has from external sources which are ringfenced for a specific purpose. Examples of this may include grants or loans that have been awarded to the club. These reserves must be evidencable in the form of a copy of grant / loan / donation agreement (dated before 12/2/21) that the club will be required to submit as part of the post award assurance process

Please choose the sources where your external reserves have come from if applicable.

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Enter the total amount of internal funds the club has formally ringfenced for a specific purpose. Examples may include savings for a facility project or funding put to one side as part of a sinking fund. These reserves must be evidencable for example in the form of minutes from a committee meeting or Treasurer’s report (dated before 12/2/21). The club will be required to submit this evidence as part of the post award assurance process.

Please identify the intention/why your reserves are restricted.

Please identify your typical half-yearly operating costs by calculating 50% of the operating costs outlined in the 2018/19 accounts you have submitted. For example, if your Club accounts show that your expenditure was £100,000 during 2018/19, your six month operating costs would be £50,000.

Operating Costs

Enter the eligible expenditure under each category the club has incurred or is due to pay out between 1 October 2020 to 31 March 2021 (if any annual contracts fall outside of this period but are forecasted out over the year, include this in your calculation).

If including Other, please give further details.

Enter the income the club has received or is expected to receive between 1 October 2020 and 31 March 2021, not including any restricted income e.g. grants or loans.

Use this box to provide any other information in support of your application.

Required Documents

The following documents MUST be completed and attached before submission or your application will not be reviewed: • Bank statements for all club accounts for the period to end of September 2020 • Bank statements for all club accounts for the period to end of January 2021 • Copy of approved 18/19 accounts

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Declarations

We confirm that we are authorised to make this application on behalf of the club. Tick to confirm

I hereby certify that the information contained within this application form and accompanying documentation represents a legitimate and accurate representation of the club’s historic, current and anticipated financial position. Check the box to confirm

As part of the Terms & Conditions of this funding, do you agree to be audited by either the RFU or its appointed auditors to ensure that the funding has been spent in line with the Terms & Conditions of the award as part of our post event assurance work? Check the box to confirm

I confirm that the club will retain all evidence of expenditure and restricted reserves and submit to the RFU upon request in order to conduct fraud checks. Check the box to confirm

By submitting this form you are confirming the club’s acceptance in receiving a grant from the Rugby Union Winter Survival Fund at the level determined by the RFU should your application be successful. Check the box to confirm

I confirm that I have read and accept the Terms & Conditions of the grant on behalf of the club* https://www.englandrugby.com/dxdam/43/4349303e-8bd5-4183-b1b8-210c12f3de64/RUWSF%20T%26Cs%20final.pdf Check the box to confirm

I hereby confirm that the accounts and bank statement are attached as required. Check the box to confirm

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