Distribution list: Tuesday 9 June
Constituent Bodies Chairmen, Constituent Bodies Honorary Secretaries, Constituent Bodies Treasurers,
Club Chairmen, Honorary Secretaries, Treasurers
 
 
Coronavirus (Covid-19) Update
Please find below the twenty-third edition of our Coronavirus (Covid-19) update.

We’ve provided a Coaching Risk Assessment Template to support clubs with their return to play and information regarding the RFU virtual AGM which is taking place on Friday 12 June. In addition, there’s news about the Disclosure and Barring Service application process recommencing on Wednesday 1 July, as well as the new Eddie Jones Coaching Podcast.

Please visit our dedicated web portal on the England Rugby website to access coronavirus information and updates here.

Past editions of these twice-weekly updates can be found on this part of the website. Click here if you need to find a previous edition.
 
 
RFU headlines
Coaching risk assessment
We have produced a Coaching Risk Assessment Template to support clubs with their return to play. As the government’s phased return of sport roadmap progresses, further risk assessments and guidance will be made available. Click below to read the risk assessment and acess the roadmap for a return to community rugby that was published last week.
 
 
Club guidance for off pitch activity
Following publication of the Return to Community Rugby Roadmap, we are working on guidance for clubs regarding off field activities and facilities. We will provide an update on the progress of this work in the coming week.
Risk Assessment
Roadmap
 
 
AGM taking place on Friday 12 June - last call to appoint AGM proxies
The RFU AGM will be held virtually at 5pm on Friday 12 June. Please ensure that you log on to the AGM Portal using the personal ID and PIN numbers included in your AGM Notice. The deadline to appoint a proxy to vote on your behalf is 4pm on Thursday 11 June. The AGM supporting documentation can be found below.

If any of your club members would like to observe the AGM, they may do so by logging on to the AGM Portal, selecting “I am a guest” and providing the details requested. They will need an internet connection in order to view the online broadcast.

Please contact CoSec@rfu.com if you have any queries about the virtual AGM.
Documentation
 
 
 
Other important matters
Disclosure and Barring Service application process to recommence on Wednesday 1 July
Following discussions with the Disclosure and Barring Service, we have decided that it will re-open the DBS system on Wednesday 1 July. As many sports and physical activities are resuming, as well as education settings, we believe we should provide RFU members, as well as the Disclosure and Barring Service, with notice of a restart date in order to manage an anticipated increase in applications.

Clubs can now prepare for this re-opening in a number of ways:

• Clubs can prioritise those in the children’s workforce whose applications have expired, or who are new applicants ready for ID verification, and applications can be submitted from Wednesday 1 July.

• Clubs should carry out a safer recruitment process for new applicants including use of the volunteer forms to assess their suitability to work/ volunteering with children. The volunteer form can be found here.

• Club Safeguarding Officers and other ID verifiers should ensure that they have ready access to the DBS E Bulk system i.e. their account is active and password is known. If not, please contact dbseapp@rfu.com

Please note that Regulation 21 remains in force and clubs must not engage anyone, or appoint a volunteer, to work with children on a paid or voluntary basis who is not DBS cleared. While following social distancing guidelines, ID verification must take place in person.

While awaiting their DBS disclosure certificate, a person may temporarily work on a paid or voluntary basis with children provided that they are actively supervised at all times by a person who is DBS cleared by the RFU. This will apply to those who submitted applications prior to the cessation of the DBS process and who are still awaiting a certificate, as well as those applications submitted on and after Wednesday 1 July.

Any activity with children must follow the Return to Community Rugby Roadmap and comply with Regulation 15.8 ‘Season and Out of Season Activity’.

We expect all those involved in Age Grade Rugby to respect the principles in the Age Grade Codes of Practice and to comply with RFU Safeguarding Policy.

The welfare of children is paramount at all times. For any further help or support, please contact safeguarding@rfu.com
Register
 
 
Webinars & Podcasts
Coach & Referee Training - Thursday 11 June at 7pm
Ian Peel, Saracens forwards coach and former England U20 head coach and international scrum coach, will discuss coaching the front row. Click below to register.
Register
 
 
SNAP Sponsorship 'Making Sponsorship Work' for grassroots rugby clubs - Thursday 11 June at 7pm
This webinar from SNAP Sponsorship will inform you about how you can increase your chances of attracting new sponsors. Find out how rugby clubs large and small are already taking advantage of new sponsorship opportunities with SNAP Sponsorship. Joining SNAP Sponsorship on the webinar are member clubs, one who turned last year’s £300 into £9,000 this season and another who has raised over £40,000 with SNAP Sponsorship. Register below to find out how your club could do the same.
Register
 
 
The Eddie Jones Coaching Podcast: A Coach's Journey
This week’s Eddie Jones Coaching Podcast focuses on a coach’s journey and what steps you can take to succeed. Click below to listen.
Listen
 
 
Catch up on previous webinars
For those who want to catch up on previous webinars, these are available on the England Rugby website. Please click on the links below:

Club Webinars
Referee Webinars
Coach Webinars
 
 
 
Rugby community doing great things
Whether it’s helping to feed key workers and those who need foodbank support, or fundraising for charities and the NHS, the rugby community is demonstrating the values of our sport across the country. Click below to read about three new inspirational stories:
Food & funding from rugby family
Clubs making real difference in volunteer week
Old Wimbledonians rugby heroes

Also click here to find out about the activities being undertaken across the educational sector.

Mitsubishi Motors in the UK are proud supporters of the rugby volunteers across England who make up an integral part of the game. Help us recognise your work by sharing your stories and videos with VeeMontebello@rfu.com or PatriciaMowbray@rfu.com.

Click below to find out more about the Mitsubishi Motors Volunteer Recognition Programme.
Recognition Programme
 
 
Teamwork   Respect   Enjoyment  
Discipline   Sportsmanship
 
 
 
 
 
 
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